Boosting Team Collaboration with Copernic Cloud Search 

Modern cloud technology has made it possible to work as a team more effectively than ever before. You can share projects, platforms, and files with your team members. You can edit things together, pass documents back and forth for revision and review at lightning speed, and bring individual contributions together into complete projects easily. You can share cloud drive files with one another, access company files, and upload work that you’ve done alone. 

But when you need to find a specific file, all this sharing can suddenly become a labyrinth. Which coworker shared that great reference document? Was the original project file from the company folder, shared with you directly, or stored somewhere on your computer? If you can’t remember, the search can be exhausting. 

What is Copernic Cloud Search? 

Copernic Cloud Search revolutionizes the way teams’ access and manage their digital assets by integrating seamless search capabilities across your desktop, email, and cloud storage services like Dropbox, OneDrive, and Google Drive. In a collaborative environment, files often originate from various sources—personal folders, shared team drives, and company-wide repositories. Keeping track of these files, especially after the initial use, can be challenging, leading to wasted time and frustration. 

With Copernic Cloud Search, you can effortlessly search through all your digital assets—whether they are stored locally on your desktop, on company servers, or in multiple cloud storage services—all from a single interface. This comprehensive search functionality ensures that you can quickly locate any file needed for your team projects or requested by a coworker, without the need to manually search through each potential storage location. 

Advanced Search for Team-Shared Files 

Copernic offers advanced search features allowing you to search by many different criteria beyond the document name and date. You can search by keywords within the document to help find files quickly that were worked on at the same time.  You can also enter multiple search criteria at once and sort the potential results. This makes it much easier to find files for your project based on the subject and whatever you remember best. 

This also means you can more easily find files based on what your coworkers remember when they ask you for a file, as well. This can be a serious time-saver, allowing you to retrieve needed files and move on with your project, skipping the extensive “you know, that file with the…” conversations and multi-server searching one keyword at a time. 

Search for Files by Project Date 

Copernic can help you identify files that are grouped in the same project and worked on around the same dates, even if they are located across several local and cloud locations. One of the side effects of collaboration is that your sources, work product, and essential files can be far-flung between different personal and shared cloud programs. When you need to find a specific file or compile all the files used for a project, Copernic makes this easy. 

Build a Collaborative Search Index 

One of the special things about Copernic Desktop and Cloud Search is that a detailed search index is completed when you start using the software so that searches are always fast and thorough. Files are categorized and organized by their properties and contents as Copernic looks through them. The index refreshes according to different criteria so you can always find the file you are looking for. 

How does this help with team collaboration? Copernic builds indexes across your connected shared cloud storage and local servers with Copernic Business Server Search. This means you can more quickly traverse the total scope of your project files including those shared by the company and your team members. Searching becomes faster and more accurate because your index is built for the collaborative cloud and server environment.

Integration with Team Collaboration Tools 

The files you need for collaborative projects aren’t limited just to normal file folders and cloud storage. They are often integral to the team software you are using. That is why Copernic was designed to integrate smoothly with 170+ files types including file types from leading business programs and creative platforms. 

You can search through emails in Microsoft Outlook and Thunderbird. You can search text and art files from Corel, diagrams from Visio, image files from Photoshop, and design files from AutoCAD.  This makes it possible for you to search for active project files integrated into software programs and shared creative platforms while your project is underway. 

Search for Text in Images in Shared Projects 

Copernic can even identify the text printed in an image using OCR image text recognition. This technology makes it possible to find images based on what they say, not just what they are named. When it comes to collaborating with your team, the ability to quickly find images with the right text can save a massive amount of time, especially if you are collaborating on an artistic, graphical, or marketing project which requires the organization and modification of many tailored images. This can also be beneficial for people who have scanned invoices or receipts as being able to search by information contained in the scanned document such as customer name, invoice number etc. can be a big-time saver  

Organizing Shared Files 

In addition to advanced and well-integrated search, Copernic can also help you organize the files used in your collaborative projects. Mastering the Copernic search interfaces can make it easy to see where all of your project files are stored, and in just how many places. With the help of Copernic, you can intentionally reorganize project files into one or two locations that are easily reached by everyone while achieving optimal file organization. Not only can you minimize file retrieval time and minimize lost files, but you can also prepare projects for packaging and presentation more easily with a program that can find far-flung project assets so you can rally them together. 

Collaborating with Copernic Cloud Search 

When you are working with a team through cloud servers and remote locations, file management is essential. While sharing is easy, organization and keeping track of all those shared files is inherently complex. Copernic Cloud Search simplifies file management by providing a unified search solution for local, shared, and platform stored files so you can always find – and organize – the files you need. 

If you are ready to bring your team together with a cloud-capable search solution, try Copernic free for 30 days.