10 Ways Copernic Desktop & Cloud Search Can Supercharge Your Workflow
The modern workspace is a digital landscape. You work through your email and collaborative platforms. You share cloud storage folders with team members and clients. You store files locally and access them remotely with equal assurance. The only thing that can slow you down is looking for a file when you can’t remember where it’s stored. Whether you need an asset from a project spread over three cloud platforms or an archived document from three years ago, the key to supercharging your digital efficiency is finding what you need in a snap.
That’s where Copernic Desktop & Cloud Search can transform your flow. Copernic is a unique software solution that can help you find and access files across local, remote, and cloud-based platforms in an instant. Using advanced search filters and superior indexing, you can enhance your personal and professional workflow with effortless ease.
This article will explore the ten best ways Copernic Desktop & Cloud Search can make your work life easier, more efficient, and more accessible than ever.
1. Streamline File Searching with Advanced Filters
Never lose time checking one keyword at a time again. Copernic provides an advanced answer to file search features that are typically simple and unsophisticated. Need one invoice out of hundreds? Only remember the contents of a document but not the title? Did you last work on it in October of 2021? No problem!
Copernic allows you to search using multiple stacking filters, including date, file type, contents, and metadata. Operators like “near” and “not” will enable you to refine your search to find the files you need every time quickly.
Time-Saving Tips:
- Use all the data you remember in stacking search filters.
- Indicate the time range.
- Include the creator, owner, or contributors
- Use “not” to exclude similar files with disqualifying details
2. Improve Efficiency with Instant Search Results
Once Copernic has indexed each file source say goodbye to waiting minutes at a time for your file explorer to load all the wrong answers. Copernic’s advanced index and fast search algorithm make it possible to get your search results at lightning speed as you refine the search filters to focus on the document you need and will significantly reduce time.
3. Easily Search Email Attachments
Finding an email attachment has been an eternal struggle in the modern business world. So many documents are shared by email, and most email software can’t properly scan and reference the documents attached.
However, when you connect Copernic Desktop & Cloud Search to your email, Copernic can index all attached files in detail. This makes it possible to quickly search every email attachment in your inbox, folders, and archives, including PDFs, Word documents, project files, invoices, and so much more.
If your workflow involves large volumes of emails and frequently shared files, the ability to search your email attachments can drastically streamline your file search, especially when checking on past projects or client histories.
4. Index and Search Documents Across Multiple Locations
One of the superpowers that Copernic Desktop & Cloud Search introduces is the ability to index and search documents over multiple locations. If you can’t remember whether the file you need is stored locally, on the business cloud, or in a shared project cloud environment. No problem. Copernic can search across multiple hard drives, network locations, cloud storage, and online platforms simultaneously.
Modern professionals often work with many files stored across different digital environments. Copernic can streamline your workflow by helping you find files in quick, comprehensive searches rather than checking one platform or network location at a time.
5. Quickly Search All Your Microsoft Files
Copernic Desktop & Cloud Search offers a powerful way to quickly locate all your Microsoft files across a wide range of applications and platforms. Whether you’re searching within Outlook emails, Teams conversations, or documents stored in SharePoint, Copernic brings everything together in one intuitive interface. It seamlessly indexes and searches through all Office products including Excel spreadsheets, Word documents, PowerPoint presentations, OneNote notebooks, Publisher files, and even Visio diagrams making it incredibly easy to find the exact file or piece of information you need, exactly when you need it.
6. Preview Documents Without Opening Them
Copernic is also excellent at seeing indexed files’ external and internal data. This allows you to preview a file in the search results without navigating to the file location and opening the document in the right editor. This can save hours of cumulative time by allowing you to quickly assess the contents of files in your search results to determine the correct file or even grab a quick piece of information without opening the file directly.
7. Boost Productivity by Searching for Keywords Within Files
Copernic’s ability to read file contents can facilitate quick and easy searches when you must identify results by keywords within each file. Copernic can explore the contents of many different file types, including documents, emails, cloud files, and over 170 other file types across popular business software and work environments.
This is especially useful for workers with a great deal of text-heavy content or who have many near-identical files that are differentiated by only a few key details and terms. For example, you may want results relating to specific research, a particular account number, or reports on a specific subject. Copernic can provide valuable and comprehensive results.
8. Automatically Stay Organized with Scheduled Indexing
Copernic makes it easy to keep all your files indexed and search-ready to avoid the delay of re-indexing during the search itself. You can accomplish this by scheduling timely index cycles where Copernic will re-scan each attached file storage location to add new files, update records on moved or changed files and improve content comprehension and metadata indexing.
Scheduled indexing saves time and will reduce your stress by not having to organize your files for better search manually. Copernic will stay organized for you.
9. Enhance Collaboration with Shared Search Results
With Copernic Desktop & Cloud Search, you can export and share your search results with a colleague via email or messaging service. This feature is handy for teams working on projects that require a large amount of documentation and the need to keep track of every document you share.
10. Secure Cloud Integration
When connecting to cloud services through Copernic, users can rest assured that their data is protected with the same level of security as if they were logging into their cloud accounts directly. Copernic leverages the official authentication methods provided by each cloud provider, ensuring secure access without compromising login credentials or exposing sensitive information. This means users get the convenience of unified search across local and cloud files without sacrificing the robust security standards they already trust.
Streamline Your Workflow with Copernic
Copernic Desktop & Cloud Search provides modern professionals with a superpower, the ability to find the documents they need precisely and quickly. You can use advanced and layered search filters, search across multiple local, network, and cloud locations simultaneously, collaborate with team members, and search securely all in one streamlined search toolkit.
Discover the convenience and professional efficiency that Copernic has to offer first-hand. Try our 30-day free trial for yourself.