Improve Your Email Productivity with Copernic’s Advanced Outlook Search  

Some jobs require a lot of emailing. Email is the preferred communication style throughout the business world and Outlook is the usual inbox of choice. It is a polite way to send messages to colleagues, business partners, vendors, and clients. People who coordinate, plan events, manage projects, or answer queries often spend much of the working day trading emails and need to keep a record of all the emails they send or receive. 

This requires some serious email productivity hacks. But what do you do when you can’t find a specific email or attachment after all your careful email management? Outlook email search is only so helpful, and you have thousands of emails to sort through to find that one you need. If you’ve found yourself wishing that Outlook had advanced search features, the solution you need is closer than you think. 

Copernic Advanced Outlook Search 

When you need to search your Outlook inbox and archived emails for a specific email or attachment, Outlook’s built-in search feature suddenly seems basic. Copernic is an advanced search program that can connect with your Outlook inbox to find everything you need using the latest contextual search features. 

Copernic is designed to use every aspect of an email or attached file to help you find your target. This includes advanced keyword search operators, searching through emails that have attachments, and even “AND” “OR” and “Near” indicators that can help you pinpoint exactly what you need. 

A great email search tool is fantastic, but how can it improve your email productivity? Let us count the ways. 

Quickly Sort, Label, and Organize Emails 

When you manage a deep archive of work emails, good organization is key. You can create folders, categories, and labels, then sort emails so that they can be easily found through each organizational structure. You might create a folder for each project, categories to separate support vs inventory emails, or labels to identify emails related to a specific client account. 

But what if you didn’t organize your emails as they hit your inbox? What if you realize or invent a better way to organize a set of emails after the fact? 

With Copernic, you can easily pull up all relevant emails using an advanced search. You can perform a single search for emails from a list of senders, that came in during a certain period, or that mention a specific order number or project name. Then easily add the labels or drop them into folders for later reference. 

Instantly Find Specific Attached Files 

You need to reference a PDF attached to an email you received months ago. You remember receiving the email and seeing the attachment, but the email itself is nearly identical to dozens you have received before. Outlook doesn’t allow you to  search through attachments, but Copernic does. 

With Copernic’s Advanced Outlook Search, you can search for attachments, not just emails. You can search by the name, metadata, and even the content of an attachment using whatever specifics you need or remember from the document. You can get that order number, find that specific flyer, or check an invoice detail with one quick search instead of combing through a month’s worth of nearly identical emails with attachments for the one you need. 

Review Previous Conversations 

Before sending a new email, it is sometimes necessary to review the contents of past conversations. What did the vendor say the last time you reported this problem? Did you already ask a colleague this question a few months ago? Is this really the first time you’re getting in touch with a specific client, or is their name familiar for a reason? Have you already used that exact same phrase and emoji before? 

In these moments, your email efficiency relies on a quick search to check previous conversations. While searching by email recipient should be fast, it isn’t always that simple. Copernic can help you find every email relating to a specific recipient, email address domain, project, or issue where your previous conversations might influence how you write the next email. 

With a quick advanced search, you can skim previous conversations and draft your next email with confidence and savvy; smoothly continuing any previous discussions on the matter or following up with the full history of the issue in mind. 

Flag a Historical Issue 

It is discovered that a certain line of emails has a recurring error in the attached file. Perhaps it’s a small typo with big consequences or an error in the billing itemization. You need to pull up every relevant email that includes this problem. Copernic can help. 

With Advanced Outlook Search features, you can quickly identify which emails contain the flawed typo or affected attachments. You can isolate them in a folder, tag them for future identification, and forward them to the correct office for review in record time. 

Delegating with Style 

If you have a new coworker or assistant who will be taking over a certain project, Copernic can help you quickly locate all emails relating to that project and forward them to the new person. 

You can make sure your colleague has all the historical and recent email data they need to brush up on the project or client. They will be able to brush up on past communications and requests and reference old emails when the client has questions or wants to refer to a past stage of the project. With Copernic, you can make sure no related email is left out of the delegation or hand-off procedure. 

Purging and Archiving 

When it comes time to clean up your email, Copernic is there to help. Need to archive all conversations with an ex-client? No problem. Copernic’s Advanced Outlook Search can help you find all relevant emails to or from that sender or any email from the client’s domain so you can neatly file and archive them. 

Want to delete an entire category of automated emails that have no value in your archives? Copernic can help you make an “AND” list including all emails that include certain automated content so you can delete them all at once for tidiness and extra storage space. 

Promoted to a new role and need to archive many – but not all – emails relating to your most recent position? Copernic can help you quickly sort and archive any emails relating to the projects, tasks, and routines that are no longer your concern by searching for key identifying factors common through each set of emails you need to archive. 

Streamline your Email Productivity with Copernic 

Never lose another 15 minutes to an hour searching through your Outlook emails again. When you need to find an email, a group of emails, or specific attached files in your Outlook inbox, Copernic is there. You can rely on the Advanced Outlook Search to help you find exactly what you need in record time, streamlining both your email-related tasks and your overall email productivity. 

Try Copernic for yourself with our 30-day free trial.