Top 10 Reasons Why You Need an Enterprise Search Tool
Enterprise search allows users to search for information, documents, and files across your organization’s data sources. From a single search bar, employees or organization members can search for structured or unstructured data, from documents and images to information stored within your file systems. Enterprise search can streamline business operations, enabling greater access and data unification for all members of the organization who need access to business data.
Not all organizations have an enterprise search tool, but this single upgrade can represent a considerable boost in internal efficiency and ease of use for employees across the board. The good news is that you don’t have to build enterprise search into the original features of your software stack. You can add enterprise search with an advanced search and index program like Copernic Business Server Search.
We’ll explore what your business gains from an enterprise search tool and why it is a necessary feature to get ahead.
1) Improve Productivity with Fast File Searches
Finding information and documents within an enterprise data system can be time-consuming. Without a comprehensive index and the ability to quickly search company data, an employee may spend hours or even days trying to hunt down the files they need for a specific task or project. With enterprise search, you can eliminate the delay of file requests and even minimize the time it takes to find specific data within documents and data storage.
Enterprise search makes it possible for your employees to quickly find the documents and data they need, streamlining task completion for an across-the-board boost to productivity.
2) Enhance Data-Driven Decision Making
Modern business decision making is empowered by access to data, from compiled reports to raw analytics. While your business may generate this useful data, it is not always easy to access or sort through. With an enterprise search tool like Copernic, your teams can access the exact data they need in a matter of minutes – sometimes seconds – to inform each decision based on facts and metrics.
3) Scalability to Accommodate Data Growth
An enterprise search tool is uniquely scalable, able to encompass your organization’s data and file structures no matter the size of your business. From small businesses to massive corporations and every size in between, enterprise search is capable of indexing and providing access to shared data with a simple yet precise search function.
This type of scalability is also essential for facilitating growth. No matter where you start from, your enterprise search tool will expand functionality with the growing size of your data and file system.
4) Data Unification and Accuracy
Data unification is one of the biggest concerns for a modern business. Using multiple software solutions and platforms, it is essential that your entire workforce operate from the same unified data set. This reduces the risk of data duplication, legacy data, and administrative time keeping data aligned.
With enterprise search, it becomes possible to quickly look up the existing data in your file structure, reference the most recent documents, and keep your business’ data fully unified. This increases business-wide accuracy and operational efficiency.
5) Personalized Search Results for Each User
Personalized search accommodates the unique needs of each employee or organization member. Building a personal search history, your enterprise search tool can tailor results based on what each user is looking for and the results that are most useful to them. Advanced search features including the ability to search for data with documents and file metadata allow a more refined and personalized search experience and consideration for the unique needs of each user.
6) Collaboration and Knowledge Sharing
Team members often need to share documents, project files, and relevant data. With enterprise search, it is no longer necessary to constantly ask how to find shared documents and data. Instead, team members can quickly search for the project, documents, files, and data they need. This allows teams to collaborate and share knowledge more efficiently without time lost on requesting and sharing the materials needed to collaborate.
7) Supports Remote and Hybrid Work
Cloud-based file systems equipped with enterprise search are a great way to empower your remote workers and hybrid teams. Enterprise search can help to reduce remote work isolation by giving your remote team members access to the company’s full archives, file systems, and useful stored data to facilitate their work. Hybrid employees will also enjoy having the same access to files and data when working both in and out of the office.
8) Increase Customer Satisfaction
Enterprise search is also useful for customer relations. If you provide an information center or data reports to your customers, the ability to swiftly search through that information is extremely valuable. Customers love any feature that is convenient, timesaving, and streamlines their own personal interaction with your brand.
Whether you are empowering new leads to learn about your product or sharing a valuable information resource with an active customer base, enterprise search is a tool your customers will greatly appreciate rather than navigating to each resource one page at a time.
9) Facilitates Cost Savings
A great enterprise search tool can even help you save costs. By improving productivity and bringing together multiple file and data storage systems, you can reduce overhead in terms of administrative time and eliminate the need for other costly tools that do half the job. You may be surprised at the many cost-saving opportunities that arise when you have full and comprehensive access to your organization’s data through an advanced enterprise search tool.
10) Gain a Competitive Advantage
Lastly, organizations connected through enterprise search software gain a subtle yet profound competitive advantage over their contemporaries. You will gain the benefit of efficiency, accuracy, unified data, and satisfaction among both employees and customers as the company’s documents and data become accessible with a quick and easy search feature. Your competition will still be working with manual file sharing, swivel-chair data management, and combing through file structures to find each piece of data in their operations.
Empower Your Business with Copernic Business Server Search
If your business does not yet have an enterprise search tool, upgrading is easier than ever. Copernic offers hybrid local and cloud search capabilities with advanced search features to help you find not just documents, but data stored within documents, files by association, comprehensive indexing, and so much more. Contact us today to learn about Copernic Business Search or try it for yourself with our 30-day free trial.