Cloud and Platform Services: Using Copernic Desktop & Cloud Search to Streamline Your Technology Company
Tech companies are rooted in the importance of data. From security and access to IT services to software development, control over data is crucial for every business model in the tech industry. File management plays a critical role whether you’re providing service to customers or coordinating teams to build new digital solutions.
The ability to find the right data at the right time is key. However, tech companies are among the most susceptible to complex and even convoluted document organization. Between email, cloud storage, and a software stack from a half-dozen providers, it’s possible to lose even the most important documents in the maze of secure storage solutions.
That is where Copernic Desktop & Cloud Search provides the optimal solution. Copernic is designed to streamline this process, making it easier to find files, emails, and documents across multiple platforms. We’re here to share the most essential tips using Copernic to empower document management in your technology company.
Connect to Your Software Stack
The first step is to connect Copernic Desktop & Cloud Search to your software stack. Tech companies often implement a complex stack of software solutions and cloud services. The resources needed by your team may be located across email, virtual servers, internal software documentation, collaboration platform file saves, and local server storage.
Copernic can help you navigate your vast local and cloud-based documents, emails, and files when you connect each element of your software stack.
Use Copernic Search to empower each member of your team to include personal and team emails in their personal search index. This ensures that past emails and attachments will never be lost again.
Remote Servers and File Systems
Most technology companies maintain remote virtual servers and server clusters instead of local file systems. Connect your relevant document storage structures to Copernic so your team can navigate through the resources they need with ease.
Cloud and Platform Services
Connect Google Drive, Microsoft 365 and Dropbox to your Copernic account and index and find your cloud-based files in record time.
Master the Index
Copernic provides fast file retrieval and advanced search based on document features and metadata. It accomplishes this feat using an advanced index. Rather than scanning individual files for each search, Copernic can quickly traverse the index to find what you need. To optimize performance and access, you can take control of the indexing process.
Take Control of Your Indexed Data Sources
Decide exactly which platforms, file structures, and folders will be indexed. Copernic makes it possible to fine-tune which local and cloud locations are indexed so you can include or exclude exactly the file structures you want your team to search.
This allows you to streamline search performance for every user and team, while also excluding files that don’t need to be searched and maintaining internal data security.
Optimize Index Performance Settings
To keep the index up-to-date, Copernic Desktop & Cloud Search regularly reviews data sources for changes. New files are added to the index.While missing files are purged from the index and changed files are updated. You or your IT team can even schedule your index updates to ensure that your device is working optimally.
Data Security
Copernic uses the highest standards for data security. Copernic does NOT collect any data. You can rest assured knowing your information is secure and cannot be access by any third party.Connection to cloud resources uses integral authorization to achieve maximum security.
Index vs Access
Access control is a critical element of data security within most tech companies. Copernic Search provides the perfect access-management-friendly solution. Indexes are stored locally on each user’s device. This ensures that each index is tailored to the file systems that users are granted access to.
Train for Optimized Search Efficiency
Once Copernic is ready to be implemented, it’s time to train your team. As you know, a tool is only as effective as its operators. Fortunately, Copernic is intuitive and easy to learn. It also contains a wealth of advanced search functions that can streamline your teams’ workflows when implemented with strategies uniquely tailored to each task.
Advanced Search Fields
Copernic makes it easy to refine your search results using advanced search fields, including:
- Date
- Filename
- Location
- Sub-Documents
- File type
- Size
- Email Metadata
- Company, Organizer, Attendee
- Music and Video Metadata
Refined Search Operators
In addition to search fields, your team can also learn how to use operators and Booleans to further refine each search with a valuable range of precise and generalized search parameters. Operators and Booleans include (but are not limited to):
- AND, OR, NOT
- NEAR
- Quotation “”
- Parentheses ( )
- @all
- @issubdocument / @hassubdocument
- @browser
- @category=
- @website
- @videoresolution
Tech Company Use Cases for Copernic
How might Copernic Desktop & Cloud Search enhance workflows in your tech company? Two of the most popular implementations involve aligning development teams with full resource access and leveraging Copernic to achieve a higher degree of customer support.
Aligning Development Team Resources
Software development teams often rely on shared digital environments. While it would be great if a single collaboration platform contained all the documents and files needed for a complete development cycle, that’s not how the modern business environment operates. Between cloud folders like Dropbox, online toolkits like Google Drive, email attachments, and possibly a half-dozen different apps and storage locations in your tech stack, Copernic can bring it all together with a single unified index.
The next time your team needs to find a specific document, share information, or reference the same file, Copernic will help your team skip the file search delay and dive right back into the development cycle.
Leverage Copernic for Customer Support
Customer service and personalized customer support also relies on a complex tech stack. Your customer’s data may be spread across internal behavior analytics files, customer portal documents, and beyond. With
Unlock Your Team’s Potential with Copernic Desktop & Cloud Search
If your technology company has a complex tech stack with documents stored across multiple servers and platforms, we’ve got you covered. Copernic can help your team streamline operations, whether you’re building software or providing IT services. Start your free 30-day trial today and improve your team’s efficiency by finding files fast!