Enterprise search tools have completely changed how businesses are able to access and make use of data. With the use of enterprise search, productivity and efficiency have increased, leading to increased success for organizations.
The enterprise search industry is expected to reach USD 7.84 billion in value by 2028, with many companies increasingly moving from manual searches to automated ones that deliver results faster and more precisely. Current enterprise search technology programs also provide users with an individualized experience by recollecting earlier inquiries and furnishing customized recommendations for forthcoming searches.
The ability to effectively manage vast amounts of business intelligence is essential for any successful company today, and in this guide, we explore how unlocking the power of enterprise search technology can benefit your firm’s operations.
What Is Enterprise Search Technology?
Enterprise search technology allows organizations to access, organize, and analyze data quickly and efficiently.
Search technology can be used for various purposes, such as finding relevant documents, identifying trends in customer behavior, or even uncovering new insights about products and services.
Such tools have increasingly become essential for many businesses due to the ever-growing amount of available information. This is because companies must now leverage reliable tools that can effectively manage large amounts of data without sacrificing accuracy or speed, which in turn, helps unlock hidden knowledge from within systems.
The Challenges Businesses with Large Amounts of Files Have When Trying to Search for Files
Organizations often struggle to locate, access, and amend documents and data, a problem encountered by an astonishing 95% of businesses. This problem is largely because many companies still use outdated methods of storing and managing data, such as paper filing systems and manual data entry processes.
Some of the challenges associated with legacy file management systems often involve:
- Data retrieval: With increased amounts of collected data, it becomes difficult for companies to quickly find what they need within the given parameters. The speed of search is often affected by downtimes that can derail productivity.
- Document discovery: Businesses often have difficulty locating relevant documents due to difficulties with indexing or searching through metadata fields. Paper filing systems, manual data entry processes, and other legacy solutions will render inaccurate search results from time to time.
- File organization: Corporations may struggle with organizing files into categories for easier access, since this task can become quite tedious without an automated system in place.
However, with access to modern enterprise search technology, such as Copernic, companies become better placed to enhance productivity, reduce downtime, and lower operational costs.
Why Is Enterprise Search Technology Important?
The following are the major benefits of enterprise search technology for organizations.
- Enhanced decision-making: Enterprise search technology provides organizations with improved access to information and knowledge, allowing employees to quickly locate the data they need to make informed decisions.
- Improved productivity: Such tools increase efficiency by helping employees find relevant and accurate data within a short amount of time. Organizations can save money by reducing the need for manual data entry and indexing.
- Better partnerships: Enterprise search technology enhances collaboration by making it easier for employees to access and share information with colleagues.
- Better customer service: The technology allows organizations to better understand customer needs by providing more meaningful search results.
The Key Benefits of Using Copernic Business Search to Improve Employee Productivity
Today, workers spend around 3.6 hours daily searching and collecting information. This amounts to approximately 18.6 hours per week on average, indicating the importance of having efficient enterprise search technology in place.
Copernic business search provides users with powerful tools designed specifically to enhance their productivity and save time. We have top-of-the-line desktop and business server search tools that surpass those offered by other competitors in the market. With a combination of depth, relevance, and context, we enable employees to perform fast and efficient searches on the go.
The following sections summarize why you should consider Copernic for your enterprise search solutions.
#1 Enhanced File Search Capabilities with Copernic’s Advanced Search Tools
With Copernic’s powerful indexing technology, employees can search over 150 file types, including proprietary formats used by specialized software. This means that employees will spend less time locating information as well as examining text documents, e-mails, multimedia files, or cloud-based business information from shared servers.
#2 Lightning-Fast Search Results with Copernic’s Advanced Search Tools
In addition to its advanced file search capabilities, Copernic’s search software is designed to deliver lightning-fast search results even on slower or older computers.
Once a search is initiated, the software immediately begins the index-building process and displays the search results that are most relevant to the employee’s keyword. The software can even optimize computer and server resources to minimize network slowdowns, which means that the search process continues uninterrupted.
#3 Conduct Offline Searches Anytime with Copernic’s Search Tools
Unlike other search tools in the market, Copernic’s desktop and business server search software allows network users to track down files and data in offline mode. Employees can perform searches even when they are not connected to the Internet, thanks to the software’s offline search capabilities.
Leveraging Copernic’s advanced keyword map indexes that stores data on the local machine, workers have easy access to e-mails, files, and documents regardless of their connectivity status. This offers businesses the flexibility and convenience they need to stay productive and efficient.
#4 Multilingual Search Capabilities: Copernic’s Ability to Search in 11 Languages
Copernic’s ability to support up to 11 languages is a significant advantage over other search tools that may only support one or two languages. This feature allows businesses to employ individuals from all backgrounds, regardless of their primary language, without sacrificing productivity.
#5 The Presence of a Version for Searching Networks
Copernic’s software also has a version specifically designed for searching networks, making it an invaluable tool for businesses.
Unlike other search tools, Copernic’s software can locate and index files across multiple devices through the Copernic Business Search version. This version enables workers to track down any type of information on their desktops or the company’s servers, including Office files, text documents, Outlook e-mails and attachments, and multimedia files.
Try Copernic for Free
You can explore Copernic’s search tools by taking advantage of our 30-day free trial, no credit card required. Hunt down your files quickly, if you have any questions or concerns, please don’t hesitate to reach out to us directly.