Searching for files should not be the hardest part of your job. Unfortunately, finding the document you need in a timely fashion is frustrating or near impossible without the assistance of the best desktop search software. This often-overlooked hurdle in the workplace has a massive impact on users. According to Prism International, office workers waste up to two hours a day looking for misfiled paperwork.
This is your guide to the challenges users face finding files with the basic desktop search function that comes with every computer and how Copernic Desktop Search software is a must-have tool.
Challenges of Finding Files and Documents
The inability to find the files you need when you need them is more than an inconvenience. The cost is high for users and employers. Here’s how:
- Decreased productivity - The inability to find the files needed, combined with the fact that most basic search functionalities are slow and inefficient, results in decreased productivity. Users waste valuable time, that could be used on meaningful work endeavors, hunting down files.
- Irrelevant results – Basic search functionalities are notorious for returning results that do not match the keywords input by the user.
- Redundancy - 26% of users reported creating a work item they later discovered existed. If the search function fails to render comprehensive results, duplication of content will occur.
- Inability to search offline - Users often need to access files and documents while they are offline. Most search tools cannot accommodate this functionality, which hinders workplace productivity.
- Loss of opportunity - When users are wasting time searching for files, opportunities are lost. This may include acquiring new clients, expanding their skill set, or perfecting a high-stakes presentation.
Fortunately, there is an easy solution to this under-addressed issue. The best desktop search software will improve productivity and efficiency.
The Power of a State-of-the-Art Desktop Search Software
Using cutting-edge technology like Copernic’s leading desktop search software provides deep searches, fast results, and robust security. Let’s dive into the power of this comprehensive search tool.
Leave No Rock Unturned
With the ability to search over 175+ file types, including the rarest extensions, Copernic performs deep searches on desktops, networks, virtual desktops, shared servers, and even the cloud. If the file is there, Copernic will find it. Users no longer need to worry about wasting time creating duplicate content or spending hours searching for the file they need to move forward in their work.
Keep the Momentum
Waiting for results to render leaves users twiddling their thumbs and losing momentum. With Copernic, this is a thing of the past. Render results quickly, regardless of how many searches are requested. This powerful software is designed to optimize computer and server resources to consistently provide fast results so that users can keep their momentum going and increase productivity.
Access Files Anywhere
Users often need to access files and documents offline. Most search tools cannot accommodate offline mode, which is inconvenient and can put users in a bind. Copernic is designed to support offline mode fully. Even when users do not have an internet connection, they can perform comprehensive searches and easily find the files they need. Users can stay productive whether they are working in the office, from home, or on the road.
Relevant Search Results
Copernic’s intuitive design means you receive the results you were searching for. Many search tools seemingly disregard the keyword by providing irrelevant search results. Copernic aligns accurately with the keyword users input into the search bar and renders matching results so that you are sure to find exactly the file you are looking for.
Sensitive company or client information in the wrong hands is the last thing you want to happen. Cyberattacks are on the rise with no end in sight. Copernic understands the need for security, which is why we have taken extensive measures to provide robust security. Have peace of mind knowing that your data will always remain secure and that search histories and other potentially damaging information are never sent across servers.
Stay connected globally and easily find documents in multiple languages. Copernic supports 11 of the world’s most used languages, which include:
Find Company-wide Information Quickly
Copernic’s capabilities go far beyond deep desktop dives. Businesses with massive databases can benefit from Copernic’s Business Server Search tool. Users can easily search company-wide for the files they need. There is no need to waste time visiting different departments to track down the documents you need. One search will render a comprehensive list of files matching your keyword.
There’s no steep learning curve associated with Copernic. Any user can easily use the best desktop search software regardless of technology proficiency. Our knowledgeable support team is available to help with the installation and training of Copernic’s search software.
Experience the Copernic Difference for Free
Searching for files shouldn’t be hard, and it doesn’t have to be. The hunt is over. Let Copernic track down the files and documents you need quickly.
Copernic’s proprietary keyword map provides the most comprehensive search capabilities that you can find in desktop search software. Copernic’s performance, combined with our world-class support team, means you never have to miss a beat over hard-to-find files. Try it free today!